Company Secretary

Highly relevant tasks include, but are not limited to:

• Arranging, giving notice of and attending meetings of directors and shareholders.
• Advising organisations’ governing boards on matters concerning compliance with stock exchange listing rules, relevant legislation and corporation practice.
• Supervising organisations’ share capital by preparing documents and share issues, and handling share transfers.

Additional tasks may include:

• Advising the board and its committees on governance matters.
• Monitoring to ensure that board and committee policy and procedures are followed.
• Coordinating the timely completion and despatch of board and committee papers.
• Ensuring that the business at board and committee meetings is accurately captured in the minutes.
• Helping to organise and facilitate the induction and professional development of directors.

Based on the size and resources of a company, the Company Secretary can be considered the chief governance specialist within an organisation, and it is a role which is increasingly relied upon by the board to provide advice and implement good governance practices.

Company Secretaries may have legal responsibilities in addition to their work in support of the board. These will vary according to the specific needs of the organisation.

When applying for a Skills Assessment, please ensure you submit sufficient evidence supporting your proof of identity, qualification and employment claims. Applicants nominating this occupation are required to provide evidence in line with VETASSESS documentation requirements (see List of Required Documents).

If you are nominating this occupation, you must submit an organisational chart. This chart should include:

• The company letterhead
• Your job position
• The job positions of your superiors and subordinates as well as all positions reporting to your immediate supervisor and your direct subordinates.

The chart should also indicate the department’s location within the overall company structure.

If you are unable to obtain an organisational chart from your employer, you must provide a statutory declaration outlining the required information and the reasons why you cannot provide the information.

While the VETASSESS Skills Assessment for migration purposes is distinct from an assessment for professional membership or registration purposes, you are advised to provide copies of relevant professional membership/ licensing documents (including from overseas) if held.

You are also encouraged to provide evidence of membership of, or affiliation to, industry or professional bodies, and copies of any relevant prizes, certificates or other forms of commendation.

You should also provide details of any relevant training or professional development courses undertaken. These may be detailed in the Curriculum Vitae/Resume provided.