Contract Administrator

Highly relevant tasks include, but are not limited to:

• Developing, reviewing and negotiating variations to contracts.
• Responding to inquiries and resolving problems concerning contracts.
• Managing paperwork associated with contracts.
• Contributing to negotiation of contract terms with internal and external partners.
• Renewing and updating existing contracts to maintain the integrity of contract information.
• Analyses potential risks involved with specific contract terms and advising management as required.
• Staying up-to-date with legislative changes and coordinating with the legal department, as directed by management.
• Interpreting and explaining contract requirements, and terms and conditions to stakeholders to support compliance with statutory and policy requirements and inform decision-making stakeholders.
• Establishing and maintaining stakeholder and supplier relationships to identify and minimise risk, and maximise the value from the contract.

Other tasks in a Construction context may include:

• Prepares monthly Progress Claims for the works carried out.
• Provides contractual related information to project manager, site engineers, quality engineers, safety advisors etc., and assists project manager with the preparation of contractual correspondence.
• Reviews and processes variation claims, EOTs (extension of time), progress claims and all other financial matters relating to the contract and makes recommendations to management.
• Ensures all correspondence and document registers are up-to-date.
• Contributes to detailed cost plans and budgets (Cost to Complete*), including preparation and interpretation of cash flow projections and profit/loss forecasts.

Employment Context

Categories of acceptable employment contexts include (but are not limited to):

• Industrial or Commercial Firms
• Government Bodies
• Construction
• Engineering
• Design Firms
• Consulting Firms

Employment Information

Contract Administrator provides high-level coordination of contracts, with the main objective of managing variations to contracts.

In construction the key role of a Contract Administrator would include managing all paperwork associated with contracts, projects and services provided, resolving any queries or issues that may arise concerning these matters. They are usually the first point of contact between their company and external parties.

Applicants are required to demonstrate their ability to comprehend the risk associated with the contract terms and formulate contract terms in the best interest of parties involved. They should be the delegated authority for the organisation to represent and protect the risk/liability of the organisation they work in with respect to the terms of the contracts they are involved in.

Applicants who are involved with executing standardised contract templates - especially in a sales context - will not be considered highly relevant for this occupation.

When applying for a Skills Assessment, please ensure you submit sufficient evidence supporting your proof of identity, qualification and employment claims. A full list of the documents required can be found on the VETASSESS website.

If you are nominating this occupation, and you are self-employed, you are required to provide the following:

• Evidence of self-employment such as sole trading or business registration details and/or official statements issued by your (registered) accountant and/or legal team. The statement from your accountant or solicitor must include the accountant’s or solicitor’s letterhead, your full name, how long you have been continuously self-employed including official dates in each role, the nature of the business conducted, the signature and contact details of the accountant or solicitor.
• Statutory declaration listing your main duties during self-employment.
• Payment evidence showing regular income from self-employment, such as client invoices together with corresponding bank statements and/or official taxation records.
• Supplementary evidence, such as contracts with clients or suppliers, client testimonials, and evidence of projects completed.